MINUTES

REGULAR MEETING

STEPHENS COUNTY BOARD OF COMMISSIONERS

MAY 2, 2006

 

 

Chairman Steve Chitwood called the regular scheduled meeting to order at 5:30 p.m.

 

PRESENT:     Commissioners Steve Chitwood and Kenneth Peeples; Finance Director Phyllis Ayers, County Clerk Donna

Patterson, County Attorneys Russell Smith and Brian Ranck

 

ABSENT:       Commissioner Rex Anderson

 

Chairman Chitwood welcomed those in attendance.  Phillip Teasley gave the Invocation and Pledge of Allegiance.

 

 

I.          APPROVE AGENDA

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the agenda as presented. 

Motion carried unanimously.

 

II.        APPROVE MINUTES

 

            1.      April 04, 2006 Regular Meeting

            2.      April 17, 2006 Called Meeting

            3.      April 20, 2006 Called Meeting

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the minutes as presented. 

Motion carried unanimously.

 

III.       NEW BUSINESS

 

            1.      CENTRAL SPRINKLER COMPANY / O-RING SPRINKLER HEAD

                     PROOF OF CLAIM FORM & WAIVER AGREEMENT        

 

Facilities Manager Alan Smith explained that this is a Proof of Claim Form and Waiver Agreement from the Central Sprinkler Company.  This agreement allows the replacement of O-Ring Sprinkler Heads installed in the Stephens County Government Building.  This is a voluntary replacement program and there will be no cost to Stephens County.

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the agreement as presented. 

Motion carried unanimously.

 

A copy of the agreement is entered and attached as Exhibit ‘A’ being made a part of these minutes.

 

            2.      STEPHENS COUNTY BOARD OF FAMILY & CHILDREN SERVICES

                     REV. JOHN HARVEY / APPOINTMENT JUNE 30, 2006 – JUNE 30, 2011

 

Administrator Darrell Hampton stated that Reverend Harvey’s current term on the Stephens County Board of Family & Children Services will expire on June 30, 2006.  Reverend Harvey has stated that he is willing to serve a five-year term if appointed.

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to appoint Reverend John Harvey to a five-year term on the Stephens County Board of Family & Children Services beginning June 30, 2006 and ending on June 30, 2011.  Motion carried unanimously.

 

            3.      DEPT. OF VETERANS SERVICES RENTAL AGREEMENT #1353

                     $21.67 MONTHLY / OFFICE SPACE JULY 1, 2006 - JUNE 30, 2007

 

Administrator Hampton explained that the Department of Veterans Services is requesting approval of Rental Agreement #1353.  This is for approximately 196 sq. ft. of office space located at 101 W. Tugalo St., Courthouse Annex Extension, Suite 100, in the amount of $21.67 a month thru June 30, 2007.

 

Commission Peeples stated that he doesn’t agree with charging fees to the Department of Veterans Services and questioned if the County could change the fee to a dollar per month or a dollar a year.

 

Administrator Hampton said that the County Attorneys could review the options.  Meanwhile, the Commissioners should consider this agreement and make changes at a later date.  This will allow the Veterans Services to stay in the building and not have to vacate.

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the agreement as presented.  Motion carried unanimously.

 

            4.      SECURUS TECHNOLOGIES RENEWAL PROPOSAL

                     INMATE PHONE CONTRACT AT STEPHENS COUNTY JAIL

 

The following terms are reflected in the renewal contract:

 

                     (1)   Five-year term

                     (2)   33% Gross Commissions

                     (3)   Upgrade the inmate phone system from CAM to Digital Call Manager

                     (4)   New hardware to include a replacement computer for the investigator’s  office and a new laptop.  These

                            computers will be tied into the inmate telephone system for recording and monitoring purposes.

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the agreement as presented.  Motion carried unanimously.

 

A copy of the agreement is entered and attached as Exhibit ‘B’ being made a part of these minutes.

 

            5.      REQUEST 2” COMPACTED BASE / KIMSEY CENTER PARKING LOT

 

Representative Jamieson has requested that the County provide 2” of compacted base in the parking lot of the Kimsey Center,

a.k.a. The Straw House.

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the County putting down 2” of compacted base at the Kimsey Center parking lot.  Motion carried unanimously.

 

IV.       MATTERS FROM CITIZENS

 

            1.      REQUEST FOR STRIPPING ROAD LEADING TO LAKE YONAH BOAT RAMP & PLACEMENT OF PEDESTRIAN CROSSING SIGNS

 

Terri Orr, representing the Lake Yonah Homeowners Association, came forward and requested that Stephens County remark the paved road leading to the boat ramp at Lake Yonah.  They also requested the placement of pedestrian crossing signs around the

boat ramp to make the area more secure.

 

Administrator Hampton stated that he would obtain cost figures, however no funds were budgeted for this in the current budget.  Also, there are more heavily traveled roads in the County that need stripping.

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to table this indefinitely.  Motion carried unanimously.

 

V.        MATTERS FROM COMMISSION / DEPARTMENTS / ATTORNEY

 

            1.      STEPHENS COUNTY HISTORIC COURTHOUSE RESTORATION AUTHORITY / UPDATE / VICE-CHAIRMAN HENRY FIELDS

 

Henry Fields came forward to update the Commission of the progress on the restoration of the old courthouse building.  At this time, the main goal has been to stop deterioration of the building.  The dome and much of the facade work has been completed.  The next phase is to begin work on the windows. 

 

County Administrator Hampton stated that the County has advertised for bids on the next phase and a mandatory meeting is set for May 23^rd for all of those interested in bidding.

 

The Commission expressed appreciation to Mr. Fields and others on the Authority Board for all the time and effort they have put into the restoration of the Courthouse.

 

            2.      HEALTH SERVICES AGREEMENT / STEPHENS COUNTY

                     CORRECTIONAL HEALTHCARE

 

Administrator Hampton explained that this is a Health Services Agreement between Stephens County and CorrectHealth Stephens, LLC for the provision of medical care for inmates and detainees of the Stephens County Jail.

 

Approval of this agreement formally terminates the current agreement with Southern Health Partners and establishes a contract agreement with CorrectHealth Stephens, LLC to be effective as of 12:01 a.m. on May 15, 2006 for an initial term of one year, ending April 30, 2007. 

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the Health Services Agreement with CorrectHealth Stephens, LLC.  Motion carried unanimously.

 

A copy of the agreement is entered and attached as Exhibit ‘C’ being made a part of these minutes.

 

            3.      REQUEST FOR UPGRADE TO AS400 COMPUTER SYSTEM / $31,000

 

Administrator Hampton stated that this is a request to upgrade the County’s Commissioner’s Office and the Tax Commissioner’s Office with an AS400 Computer System.  Tailored Business Systems has provided a quote of approximately $31,000.  These funds would come from this Fiscal Year’s Budget.

 

A motion was made by Commissioner Peeples, seconded by Commissioner Chitwood, to approve the upgrade.  Motion carried unanimously.

 

Finance Director Phyllis Ayers was instructed to obtain a total cost figure, including travel expenses, for the upgrade and present it at the next Commission Meeting.

 

VI.       ADJOURNMENT

 

There being no further business, the meeting was adjourned.

 

 

Approved this __________ day of ___________________, 2006.

 

 

ATTEST:                                                         _______________________________________

                                                                        Chairman Steve Chitwood

 

___________________________________

County Clerk Donna L. Patterson